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First: Mainframe systems: Exams System This system is concerned with entering data of those who enrolls in the University as it calculates their secondary school grades and the placement tests results, and then it distributes the number of accepted students on colleges according to the availability of places. Admission System This system is concerned with entering the data of freshmen after their admission and distribution on colleges according to their grades. Enrollment System This system is concerned with registering students' tables automatically or manually, printing lectures schedules and class grades tables. Printing study plans and students final grades table. Printing attendance sheets, class work plans and final grades table of the college members. Printing reports and statistics required by deans and employees. Students Affairs System Dealing with the student affairs Deanship and following-up the students accredited with a monthly bonus and printing vouchers for the qualified students. Printing the bonus cheques. Printing reports and statistics Employees Affairs System It is one of the administrative and financial systems at King Abdul Allah University. This system is used to record all the data of employees, contracted persons, workers and clerks at the University, also to record all the decisions related to employers. The system performs the following:
1. Recording the employee's personal and professional data, educational qualifications and training courses.
2. Recording the decisions related to the employee (hiring/contract/promotion/transfer/mandate/vacation/absence/ assignment/on
loan/hours system … etc)
3. Recording the employee's duty data.
4. Recording the jobs data (new job/changing job title/reserving a job/the historical record of a job)
5. Connecting the employee's affairs system with all other systems (jobs/salaries/finance/administrative communication/storage rooms) Employees Affairs system Salaries System It is entitled with issuing the vouchers of the monthly or individual salaries, issuing cheques of the employees' salaries or transferring their salaries to their bank accounts through the fast bank system, as the University is considered one of the first governmental bodies that applied the (fast system) for payment, after Ministry of Finance have applied and generalized it starting 3/1420 AH. These employees' salary vouchers is archived and updated due to monthly changes, when needed. The system was fed with the rules and regulations issued by the civil services, work and workers code, the employment rules for the non-Saudi citizens at the universities, item 105 and the health code, as it issues all the administrative decisions from the computer after its compliance with the rules and regulations. This system is also used at Tiba University. Finance System This system is concerned with processing the chapters and items of the budget and to follow-up on the payments issues and payment orders and its printing, in addition to all the financial matters that needs follow-up through the University Finance Administration. It also issues the administrative reports on the financial situation during the fiscal year and preparing journal voucher and general ledger. This system performs all the financial procedures concerned with payments from the annual budget provisions and collecting proceeds, and then includes them in the regular accounts files in order to prepare its closing accounts in a regular method at the end of each fiscal year. Finance System in Tiba University This system performs all the financial procedures concerned with payments from the annual budget provisions and collecting proceeds and includes them in the regular accounts files in order to prepare its closing accounts in a regular method at the end of each fiscal year. Community Service System – Finance Students Fund System This system performs all the financial procedures concerned with payments from the annual budget provisions and collecting proceeds and includes them in the regular
accounts files in order to prepare its closing accounts in a regular method at the end of each fiscal year. Purchase System This system is concerned with following up the purchases of the University, which includes the direct purchases, tenders, bids and others. In addition to following up the in and out transactions in this regard. Warehouses System It is concerned with storing and following-up the data of all the items entering the University warehouses and locating its place, in addition to following up the expended and available items in the warehouses. Further following up the permanent and interim inventory at the University associates and issuing regular reports on the warehouses status. Second: Servers Systems: Students Bonuses System This program is designed for the bonuses Administration at the student affairs Department. It prints all the vouchers of the Finance Administration and then copy a CD with these data and sends it to the bank in order to pay the student bonuses directly through the ATM. Instant Admission System This system is designed for the University Admission and Registration Department, as the instant Admission process is performed for the new registering students. This program also performs the automatic distribution of the students on the medical and engineering colleges according to their requests and the available places. Computer Installments System This program is designed to manage the students fund at the University Student Affairs Department, where the data of the computer installments of the students and University employees is recorded. These data is sent whether to the Bonuses Administration or to the employees affairs program to perform the monthly deduction directly. Employees Affairs System (Students Fund) This program is designed to manage the student fund at the University Students Affairs, where all the data of the employees at the students fund is recorded. Through it the vouchers of the employees salaries are issued and also preparing the salaries data on a CD to be sent to the bank in order to pay the student bonuses directly through the ATM. Medical Administration System This program is designed for the University medical Administration where the data of the audits from the University employees is archived. Arranging visits dates and
recording the patients' medical history, all their medication receipts and different examinations in addition to organizing the medications disburse from the pharmacy. This program is still in the development stage. Attendance and Absence System This program is designed to administrate the Information Technology Center, in order to follow up the attendance and absence of the center employees. Through it the printing of different reports is performed. System for Warehouses Program This program is deigned for the Dentistry College at the University, it is used to prepare tenders and company offers, in addition to all the payments and receiving certain items in the warehouse. Conferences and Seminars System This program is designed for workshops and conferences. It is concerned with registering the participants' data, printing cards, attendance, thank you and participation certificates. Plant Samples System This program is designed for the greenhouse at the Science College at the University. It is to record all the data of the plant samples and its sources, as well as the data of these samples collectors. Then printing all the cards and different reports. System for Telephone Index Program This program is designed for the Telephone Center of the University hospital. It is consisted of a telephone set to record all the doctors and University hospital employees' phone numbers, as well as external bodies' phone numbers. System for Maintenance Program This program is designed for the Technical Support Department at the Information Technology Center to record the data of the devices maintenance processes performed at the workshops and arranging the process of its access and dismissal after maintenance, as well as printing different reports. System of devices access and dismissal Program This program is designed for the Technical Support Department at the Information Technology Center. It is concerned with the process of receiving and dismissing the devices for different bodies and center departments.
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