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1 - Academic Affairs
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The Academic Affairs and Summer Training Unit (AATU) guides and directs Faculty students in all affairs related to their educational progress, e.g., registration, addition, cancellation or determining the equivalence of courses in addition to appointing student advisors, etc. The AATU provides all necessary information concerning registration, addition or cancellation of courses to the respective academic advisors at the start of each semester. Furthermore, the AATU supplies student advisors with an updated record of student grades. In addition, the AATU acts in cooperation with the various Engineering Departments in all matters concerning academic or related student activities.
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The AATU endeavors to utilize modern techniques to expedite its activities accurately. Computer programs are developed to regulate various processes for student registration and student counseling. All information concerning every student in the Faculty is continually updated and student records are well documented. Computer programs have been designed to facilitate registration processes, setting time-tables and regulating student specialization at various engineering departments. The Administration has also designed computer programs to regulate and control student training in cooperation with external agencies in the country. The Academic Affairs Administration undertakes the following tasks:
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Preparation, Follow-up and Updating Student Files
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As students enroll in the Faculty, files are opened containing student personal data. Additional information, e.g., student grades, student attendance records or any other information concerning the student is added up into the file during his tenure at the Faculty.
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Student Counseling and Registration
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The AATU handles all routine problems facing new students. Students are directed to ways and means of registering, deleting or adding courses according to their educational program. This goes on for about two semesters. Thereafter, students are distributed among Faculty members for purposes of counseling. The various Departments in the Faculty will then be totally responsible for the counseling of students until their graduation.
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The Faculty and academic staff are guided by the following objectives for student counseling:
- Discovering a student's real potential and capabilities and directing him to a suitable specialization where he can be very efficient.
- Helping the student to understand the goals of university education and enabling him to select a program of study that suits his interests and to follow up that program.
- Ensuring, through close supervision of his academic records, that the student is continuing in the proper direction and is progressing efficiently towards graduation in his chosen specialization.
- Advising students about proper means of registration at the beginning of each semester and helping them to prepare their time-tables.
- Establishing a cordial relationship between the student and his advisor within the university tradition for the purpose of creating a conducive atmosphere for the student to improve his productivity in education.
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On the other hand, the student is also obliged to undertake the following:
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- The student has to be aware of all academic programs in the University. He should also to be aware of University Statutes and Regulations.
- He has to set his own objectives in a convincing manner that suits his abilities and tendencies.
- He has to be aware of the ways and means of taking up his own decisions regarding his academic goals.
- He has to be responsible and must project a good impression of himself.
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· Registration, Dropping, Addition and Withdrawal
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The Academic Advisor helps the student to register in certain courses according to his program of study. The information is processed through the AATU and the student obtains his computerized time-table. In accordance with the university regulations and on approval of the Academic Advisor, a student may delete or add certain courses. The amended time-table will then be finally approved. Thereafter, the student commences his study for a specific semester.
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· Major Areas in Departments
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Before the preregistration period, a student who has completed 40-50 credit hours of Faculty core program should consider opting for a specific major. When a student looks for a department to join, the Departments recommend acceptance of students in their specializations according to availability of opportunities within the Department and the level of competition among students who want to join the Department. Results of acceptance are announced after approval by the Faculty Dean and Vice-Dean. Newly accepted students in academic departments are assigned to different academic advisors.
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· Course Equivalence of Transferred Students
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The Faculty receives applications from students who wish to transfer from other universities or from faculties within the University or from departments within the Faculty. The Academic Affairs Department and the concerned co-ordinate these activities of student transfer. Courses studied by those students are evaluated and if course equivalencies are established the corresponding requirements are waived of in favor of the student.
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· Examination Time-Table for Core Program
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Faculty core program courses are generally taught in multi sections classes. In accordance with University regulations, the mid-semester and final examinations for such courses must be held in common. Consequently, the Academic Affairs Administration prepares and organizes the time-table for respective core courses examinations and undertakes measures in order to avoid any conflict a student may be subjected to during the examination period. A student should not be required to take more than two examinations per day.
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· Communications and Contacts
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The Academic Affairs Administration acts as a coordinator between students and Faculty Departments. It represents the first entrance to the Faculty where all students affairs are facilitated and their valuable time is utilized constructively. Furthermore, the Administration liaises between the Faculty administration, Registration, and all Engineering Departments in all matters related to student enrollment, preparation of time-table, course registration, addition or omission of courses, opening new sections, closure of sections or increasing the section capacities. The Administration also specifies graduation requirements in cases of ambiguity and finalizes graduation procedures. The Administration coordinates with the Deanship of Admission and Records in all matters related to student interests, e.g., granting letters of introduction, coordinating student non-curricular activities and recommending outstanding students academically and those of good behavior.
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· Announcements
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The Academic Affairs Administration handles announcements to students in all matters related to the academic field as it is the sole channel to do so in the Faculty. The student is consequently advised to follow up all announcements displayed in the Faculty premises.
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